APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 061918 Work Session Minutes.pdf
Attachment: 061918 Board Meeting Minutes.pdf
Attachment: 062818 Special Board Meeting Minutes.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

7. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 7.21.18 Reassignment for School Board Meeting.pdf (Confidential Item) 

AGREEMENTS/CONTRACTS

8. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN CHILDREN FIRST, INC., AND THE SCHOOL BOARD OF SARASOTA, FLORIDA

Description
Children First Inc., has a long history of quality intervention programs for the pre-k population. This is a continuation of a long-standing agreement for educational services with Children First, Inc., for pre-k students ages 3-5.

Recommendation
That the contract for educational services between Children First, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Children First 18-19.pdf

9. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN COMMUNITY HAVEN FOR ADULTS AND CHILDREN WITH DISABILITIES, INC., D/B/A SELBY PRESCHOOL

Description
This is a contract for educational services between Community Haven for Adults and Children with Disabilities, Inc., D/B/A Selby Preschool and the School Board of Sarasota County, Florida, for students ages 3-5. Selby Preschool has been able to implement quality early childhood intervention programs with the pre-k population.

Recommendation
That the contract for educational services between Community Haven for Adults and Children with Disabilities Inc., D/B/A Selby Preschool and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Community Haven-Selby18-19.pdf

10. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN EASTER SEALS SOUTHWEST FLORIDA, INC., D/B/A THE LILY SCHOOL FOR CHILD DEVELOPMENT AND THE SCHOOL BOARD OF SARASOTA COUNTY FLORIDA

Description
This contract for educational services between Easter Seals Southwest Florida, Inc., D/B/A The Lily School for Child Development and the School Board of Sarasota County, Florida, will provide high quality education and developmental therapies for special needs children and will afford them the opportunity to be in an inclusive environment with typically developing children.

Recommendation
That the contract for educational services between Easter Seals Southwest Florida, Inc., D/B/A The Lily School for Child Development and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Easter Seals The Lily School 18-19.pdf

11. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE FLORIDA CENTER FOR EARLY CHILDHOOD, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY FLORIDA

Description
This is a continuation of an agreement between the Florida Center for Early Childhood, Inc., and the School Board of Sarasota County, Florida, for ESE students ages 3-5. The Florida Center for Early Childhood, Inc., has quality intervention programs for the pre-k population.

Recommendation
That the contract for educational services between the Florida Center for Early Childhood, Inc., and the School Board of Sarasota County Florida, be approved as presented.

Attachment: Florida Center18-19.pdf

12. APPROVAL OF AGREEMENT BETWEEN INSTRIDE THERAPY, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR HIPPOTHERAPY SERVICES

Description
This is a continuation of a long-standing agreement for the provision of hippotherapy services at selected sites serving disabled students.

Recommendation
That the agreement between InStride Therapy, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: InStride Therapy 18-19.pdf

13. APPROVAL OF AGREEMENT FOR EDUCATIONAL SERVICES BETWEEN PINNACLE ACADEMY, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Pinnacle Academy is a private school focusing on students with very specialized needs in the areas of autism and pervasive developmental delays. The agreement will provide a percentage of FTE funding to support the educational program for selected students in need of these very specialized services.

Recommendation
That the agreement for educational services between Pinnacle Academy, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: PinnacleAcademy 18-19.pdf

14. APPROVAL OF THE CONTRACT BETWEEN AGILITY PHYSICAL THERAPY AND SPORTS PERFORMANCE, LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
This contract agrees to provide certified trainers and related services to students participating in interscholastic sports at the following high schools: Booker High School, North Port High School, Riverview High School, Sarasota High School and Venice High School.

Recommendation
That the contract between Agility Physical Therapy and Sports Performance, LLC and the School Board of Sarasota County, FL be approved.

Attachment: Agility PT 2nd Additional Year.pdf

15. APPROVAL OF SUPPORT SERVICES AGREEMENT BETWEEN VENICE INSTITUTE FOR PERFORMING ARTS CENTER MANAGEMENT, INC. (VIPAM) AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
To provide support including center management, administrative services and technical services to the Venice High School Performing Arts Center (VPAC) for the 2018-2019 school year.

Recommendation
That the support services agreement between Venice Institute for Performing Arts Center Management, Inc. and the School Board of Sarasota County, Florida be approved.

Attachment: VIPAM Support Svcs. Agreement.pdf
Attachment: VIPAM Presentation.pdf

16. APPROVAL OF VISUAL PERFORMING ARTS (VPA) COORDINATOR & PARENT LIAISON FOR BOOKER MIDDLE SCHOOL

Description
VPA funds not to exceed $65,000.00 will provide a VPA Coordinator & Parent Liaison for Booker Middle School.

Recommendation
That the VPA Coordinator & Parent Liaison for Booker Middle School contract be approved as presented.

Attachment: Contract.pdf

17. APPROVAL OF THE PROFESSIONAL SERVICES AGREEMENT BETWEEN CATAPULT LEARNING, LLC, AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, TO PROVIDE TITLE I PART A MANDATED INSTRUCTIONAL SERVICES TO ELIGIBLE PRIVATE SCHOOL STUDENTS, PARENTS, AND STAFF.

Description
The Agreement delineates the roles and responsibilities of Catapult Learning, LLC to provide instructional services utilizing Title I funds at eight private schools in Sarasota County as detailed in the agreement.

Recommendation
That the School Board of Sarasota County, Florida approve the agreement between Catapult Learning and the School Board of Sarasota County, Florida, as presented.

Attachment: Catapult Title I 18-19 FINAL ah.pdf

GRANTS

18. APPROVAL OF THE MAD SCIENCE - TUTTLE GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, FL FOR TUTTLE ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $21,252 will allow Mad Science of Greater Tampa Bay to provide the Mad Science camp to the extended care program during Summer Learning Academy at Tuttle Elementary School.

Recommendation
That the Mad Science - Tuttle grant application be approved.

Attachment: Mad Sci Tuttle.pdf

19. APPROVAL OF THE GOCIO MESI K-THIRD GRADE PROGRAM GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, FL FOR GOCIO ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $14,000 will provide two weeks of half-day academic programming to incoming Gocio kindergarten, first, second and third grade students focusing on math, English language arts (ELA) and science. The program will include activities aligned with grade-level expectations.

Recommendation
That the Gocio MESI K-Third grade application be approved.

Attachment: Gocio MESI K-3rd gr.pdf

20. APPROVAL OF THE GOCIO MESI - THIRD GRADE PROGRAM GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, FL FOR GOCIO ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $10,000 will provide two weeks of full-day summer academic programming to Gocio third grade students, focusing on math, English language arts (ELA) and science. The program will include field trips and activities and will align with grade-level expectations.

Recommendation
That the Gocio MESI - Third Grade grant proposal be approved.

Attachment: Gocio MESI - 3rd gr.pdf

21. APPROVAL OF THE SUNCOAST SUMMER BOOK CHALLENGE 2018 GRANT APPLICATION TO THE PATTERSON FOUNDATION FOR SUMMER LEARNING ACADEMIES

Description
NON-COMPETITIVE: Grant funds of up to $144,000 will be used for the Suncoast Summer Book Challenge 2018 to encourage a culture of reading and summer learning by students participating in Summer Learning Academies at Alta Vista, Atwater, Emma E. Booker, Fruitville, Glenallen, Gocio, Lamarque, Tuttle and Wilkinson/Brentwood Elementary Schools. Students will be rewarded for their summer reading.

Recommendation
That the Suncoast Summer Book Challenge 2018 grant application be approved.

Attachment: Summer Book Challenge.pdf

FIELD TRIPS

22. APPROVAL OF THE FIELD TRIP FOR PINE VIEW SCHOOL HIGH SCHOOL VOCAL ENSEMBLE AND CHOIR TO ATTEND AND PERFORM AT CARNEGIE HALL IN NEW YORK CITY, NY ON MARCH 30 - APRIL 2, 2019

Description
The students will have the opportunity to work with a nationally recognized choir director and collaborate, rehearse and perform with other high schools from across the country.

Recommendation
That the field trip for the Pine View School High School Vocal Ensemble and Choir to attend and perform at Carnegie Hall in New York City, NY on March 30-April 2, 2019 be approved.

Attachment: PVS Field Trip 3-29-4-2-19.pdf

23. APPROVAL FOR VENICE HIGH SCHOOL GIRLS VARSITY VOLLEYBALL TEAM TO TRAVEL TO CHICAGO, ILLINOIS TO PARTICIPATE IN A NATIONAL VOLLEYBALL TOURNAMENT ON SEPTEMBER 26-30, 2018

Description
The student athletes have received an elite invitation to participate in the Asics Invitational Volleyball Tournament. This will give them the opportunity to perform in front of many college scouts.

Recommendation
That the field trip for Venice High School Girls Varsity Volleyball Team to travel to Chicago, Illinois on September 26-30, 2018 be approved.

Attachment: VHS Field Trip 9-26,30.pdf

MATERIALS MANAGEMENT

24. APPROVAL TO AWARD BID #19-0144 FOR FOOD SERVICE EQUIPMENT REPAIR PARTS

Description
Bid to provide 'Food Service Equipment Repair Parts' were received from three vendors on May 15, 2018. The bids of Heritage Food Service Group, Inc., as a primary vendor and Parts Town, LLC as the secondary vendor were the best low bids meeting the advertised specifications. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

Recommendation
That the bids of Heritage Food Service Group, Inc., as the primary vendor and Parts Town, LLC as the secondary vendor, to provide 'Food Service Equipment Repair Parts' in an amount not to exceed $100,000.00, be approved as presented.

Attachment: FSEquipRprPrts#19-0144 REC.pdf

25. APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THAT ARE EXEMPT FROM THE BIDDING PROCESS

Description
Pursuant to State Board Rules 6A-1.012, 11b Purchasing Policies, the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of educational services and any type of copyrighted materials where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution. The funds for these purchases are contained in the budget allocated to the appropriate departments and schools.

Recommendation
That the attached list of vendors for the anticipated purchases of materials and services exempt from the bidding process, be approved as presented.

Attachment: Exemption 7.17.19 REC.pdf

26. APPROVAL TO AWARD BID #19-0380 FOR STC - FIRE SCIENCE ACADEMY BREATHING APPARATUS

Description
Bids to provide 'STC - Fire Science Academy Breathing Apparatus' were received from two vendors on June 19, 2018. The bid of Municipal Emergency Services, Inc., was the best low bid meeting the advertised specifications. The funds for these purchases are contained in the Internal Account lab fees collected from students.

Recommendation
That the bid of Municipal Emergency Services, Inc., for 'STC - Fire Science Academy Breathing Apparatus' in amount not to exceed $71,303.84, be approved as presented.

Attachment: STCFireBreathingApp19-0380 REC.pdf

FACILITIES

27. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE FRUITVILLE SOFFIT AND CANOPY REPLACEMENT

Description
All work has been completed and all required close-out documents have been received from the contractor. The final costs have been internally audited for approval and are enclosed here in the final payment to the contractor. The Executive Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the certificate of substantial completion be approved as presented.

Attachment: Fruitville cert.pdf

28. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE VENICE ELEMENTARY BUS LOOP 2017 NEW CONSTRUCTION

Description
All work has been completed and all required close-out documents have been received from the contractor. The final costs have been internally audited for approval and are enclosed here in the final payment to the contractor. The Executive Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the certificate of substantial completion be approved as presented.

Attachment: Venice El cert.pdf

29. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE SUNCOAST TECHNICAL COLLEGE(STC) BUILDING 4 RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor. The final costs have been internally audited for approval and are enclosed here in the final payment to the contractor. The Executive Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the substantial completion be approved as presented.

Attachment: STC cert.pdf

30. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS

Description
The Facilities Services change orders are summarized on the enclosure for ease of review. These change orders collectively total an increase of $129,809.67 in gross contract dollars.

Recommendation
That the Facilities Services change orders be approved and/or ratified as presented.

Attachment: Fac Svc chge orders.pdf

CONSTRUCTION

31. ACCEPTANCE OF PRE-CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT CONTRACTOR FOR THE NPHS-ESC PORTABLE RELOCATION DESIGN & PRECONSTRUCTION PROJECT

Description
All work has been completed. The final project costs have been in the Application and Certificate for Payment #3 for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: Fin Pymt_21800970-3.pdf

32. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of (-$2,356.01) in gross contract dollars.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: CSD-JULY17_COs.pdf

FINANCE

33. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING MAY 31, 2018

Description
The Superintendent’s Financial Statements for the month ending May 31, 2018 does not reflect any unexpected trends for the fourth quarter of the 2017-2018 fiscal year. With the implementation of the salary increase and school resource officers at the elementary level, it is anticipated by year end, the General Fund revenues will fall short of expenditures requiring the use of unreserved fund balance.

Recommendation
That the Board approves the Superintendent’s Financial Statements for the month ending May 31, 2018 as presented.

Attachment: May 17-18 supers.pdf